Notary World September 2020

President's Statement

Covid-19 has impacted all of us around the world and especially so in common law countries.  As I write this Auckland is in its second lockdown which will last nearly three weeks and which has meant that all Notaries are at home and unable to perform their public service.

I receive many calls from members of the public requiring notarial services as commerce never stops but it has certainly been delayed.  I am sure that each of you has had your own problems to deal with.  As Notaries we must maintain high standards and be ever vigilant for suspicious documents.  Always insist on proof of identity, no matter what.  I always require to sight the original passport and driver licence of the person appearing before me and I may go further and ask for a utilities bill to show residential address.  You must check the expiry date of passports for sometimes they have expired.  Also, in New Zealand, you are required to sign the passport on the main page and many passports are unsigned so insist on the person appearing before you signing the passport in your presence and compare the signature.


Recently we had a Board meeting by Zoom and it went very well.  I was sitting at my desk in Auckland, New Zealand, at 8.00am, Leo Mangan and Brian O’Brien were zooming in from their respective homes in Dublin at 9.00pm, Anthony Northey and Andrew Johnson were at their homes in England at 9.00pm, and Ken Sherk was in his office in Vancouver at 1.00pm, with our secretary, Tracey Merlini, at her home in Auckland at 8.00am.  The technology worked and we covered many topics including updating the website and importantly future membership of C.L.A.N.


I hope you enjoy reading the latest issue of Notary World and I wish you and your families all the very best.  Please keep well and stay safe.

Stewart Germann
September 2020

Special Honour Dr Eamonn G. Hall of Ireland

By Leo Mangan, Notary Public, Dublin, Ireland

A special tribute was paid to a very special Solicitor and Notary Public at the Law Society headquarters in Dublin, Ireland on 18th of August 2020. A room was named in honour of  Eamonn G. Hall, PhD. in recognition of a lifetime’s contribution to education of the Solicitors and Notaries professions.  read more

Notaries in the time of Covid

By Andrew Johnson, Notary Public, Canterbury, England

Social distancing rules imposed by government in response to Covid 19 have seen notaries engaging in a fine “balancing act” between meeting the continued demand for Notary services in the middle of a pandemic, and observing “best practice” guidance for the attestation and the execution of notarial instruments.  read more

Notarising a bundle of documents

By Oscar Alpers, Notary Public, Christchurch, New Zealand

I have been in practice as a Notary for 44 years and I still cannot reliably predict when I can notarise a number of documents as a bundle and when I have to do them separately.

Whether the client is a private individual or a large exporter, the cost of authentication and the cost of delay can be significant to them and the cost of getting it wrong can be enormous. read more

Leonardo da Vinci

By Anthony Northey, Notary Public, England

Leonardo da Vinci was probably the most famous and successful son of a Notary (un Notaio), but  could not himself become a Notary (un Notaio), because he was illegitimate! read more

Risk Management for Notaries in the "Paper" World

By K.J. Lord, Notary Public, Christchurch, New Zealand

In this paper I shall examine risk management in the “paper” world, looking at the technology of paper itself, historically and nowadays, the risks to which paper is vulnerable, and some strategies to alleviate risk. I conclude that the use of paper is still a technology of critical importance to notaries but that the risks in using it ought to be mitigated primarily by means of electronic back up, although that also has its limitations.  read more

Some thoughts from a Notary in rural England

Dr John Kirkhope, Notary Public, Somerset, England

Before I get to the substance of this article I thought I would share a couple of “snippets” upon which I have stumbled. Here goes:  read more

Wise Words September 2020

Dr John Kirkhope, Notary Public, Somerset, England

  1. “I did not come here to put my approval rating on a shelf. I came here to do things” Barack Obama.
  2. “If any of you crying at my funeral, I will never speak to you again” Stan Laurel
  3. “I find that a man who trusts nobody, is apt to be the kind of man nobody trusts”  Harold Macmillan.
  4. “The pure and simple truth is rarely pure and never simple.”  Oscar Wilde.
  5. “A bottle of wine contains more philosophy than all the books in the world.”  Louis Pasteur
  6. “Now there sits a man with an open mind. You can feel the draft from here.”  Groucho Marx
  7. “In victory you deserve champagne. In defeat you need it.”  Napoleon Bonaparte. 
  8. “Never give in to hate because hate is too heavy a burden to carry.”  John Lewis US Democrat.
  9. “Don’t talk unless you can improve the silence.”  Jorge Luis Borge (1899-1986)  Argentinian Essayist.
  10. “There is no path to peace. Peace is the path.”  Mahatma Gandhi 

A real sign spotted on Cottesloe Beach in Perth, Western Australia

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